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Subject Access Request (SAR)

You should complete this form if you want us to supply you with a copy of any personal data we hold on you.  You are entitled to receive this information under the EU General Data Protection Regulation (GDPR), which came into effect on 25 May 2018.  We will also provide you with information about any processing of your personal data that is being carried out, the retention periods which apply to your personal data, and any rights to rectification, erasure, or restriction of processing that may exist.

We will endeavour to respond promptly and in any event within one month of the latest of the following:

  • Our receipt of your written request; or
  • Our receipt of any further information we may ask you to provide to enable us to comply with your request.

The information you supply in this form will only be used for the purposes of identifying the personal data you are requesting and responding to your request.

You are not obliged to complete this form to make a request but doing so will make it easier for us to process your request quickly.

To submit a Subject Access Request, please complete the form below.

SECTION 1: Details of the person requesting information

SECTION 2: Are you the data subject?

Please choose one of the following and read instructions which follow.

To ensure we are releasing data to the right person we require you to provide us with proof of your identity and of your address. Please supply upload images below.

Click or tap here to add file
Click or tap here to add file

If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request.

SECTION 3: Details of the data subject IF DIFFERENT FROM SECTION 1

SECTION 4: What information are you seeking?

Please note that if the information you request reveals details directly or indirectly about another person, we will have to seek the consent of that person before we can let you see that information. In certain circumstances, where disclosure would adversely affect the rights and freedoms of others, we may not be able to disclose the information to you, in which case you will be informed promptly and given full reasons for that decision.

SECTION 5: Information about the collection and processing of data

If you want information about any of the following, please choose all that apply:

SECTION 6: Disclosure of CCTV images

If the information you seek is in the form of video images captured by our CCTV security cameras, would you be satisfied with viewing these images?

SECTION 7: Formal Declaration

In exercise of the right granted to me under the terms of the General Data Protection Regulation (GDPR), I request that you provide me with a copy of the personal data about the Data Subject which you process for the purposes I have indicated overleaf.

I confirm this is all of the personal data to which I am requesting access. I also confirm that I am either the Data Subject or am acting on their behalf. I am aware that it is an offence to unlawfully obtain such personal data, e.g., by impersonating the Data Subject.

I certify that the information given in this form is true. I understand that it is necessary for Clyde Valley Housing Association to confirm my/the Data Subject’s identity and it may be necessary to obtain more detailed information in order to confirm my identity and/or locate the correct information.

Documents which must accompany this application:

  • Evidence of your identity (see section 2)
  • Evidence of the data subject’s identity (if different from above)
  • Authorisation from the data subject to act on their behalf (if applicable)

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